Freedom of Information

kennandkennford.co.uk

FREEDOM OF INFORMATION ACT 2000 PUBLICATION SCHEME

KENN PARISH COUNCIL 2002

General Information

Authority: Kenn Parish Council

Responsible Officer D J Madge Clerk to the Council

Maintaining Officer D J Madge Clerk to the Council

49 Crockwells Road Exminster Exeter EX6 8DH

Tel 01392 833969 kennparishcouncil@btinternet.com

Information to be published	Method of Publication Hard copies of minutes are available only on written request either by letter or e mail
General Council Agendas and Minutes Standing Orders Complaints procedure Emergency Plan except annexe ‘B’ Councillors - Model Code of Conduct 2001 Register of Current Councillors Interests	Agenda’s are posted on the Notice Board Minutes are posted on the Notice Board and are available on request Minutes are posted on the community website KennandKennford.co.uk & Teignbridge.info available on request available on request available on request available on request For The purposes of the Code of Conduct the Parish Council office is :- The Monitoring Officer Teignbridge District Council Forde House Newton Abbot TQ12 4XX
Financial The Annual Precept Figure & Budget The Accounts Expenditure Financial regulations Annual Accounts and supporting information Risk Assessment	Published in the Council Minutes Published in the Council Minutes Published in the Council Minutes available on request available on request available on request
Planning Summary lists of current planning applications Individual current planning applications The adopted and Draft Local Plan Decisions of the Planning Authority	Displayed weekly on the Council Notice Boards Can be inspected at Teignbridge District Council Can be inspected at Teignbridge District Council Full current & past details may be inspected at the Teignbridge District Council Offices Forde House Newton Abbot TQ12 4XX
Archive Material Minutes of the Council	available on request

Exempt Material

Personnel information held in the Emergency Plan

Personal information relating to Councillors

(other than required to be declared in the Register of Interest)

Confidential Minutes

Personal information relating to employees

(Including salary, appraisal reports & sickness records)

Tenders and bids from contractors and suppliers

General correspondence sent or received (Data Protection Act 1998)

Charging Policy

A detailed search of records is subject to a charge of £10 per search to take account

of Officer time

Copies of minutes will charged at 50p per A4 sheet to cover the cost of Officer time

Record Retention Times

It should be noted that not all material is retained indefinitely. The Current requirements for Local Councils (Legal Topic Note 38) are that the following Minimum retention period applies:-

Document Period Reason

Minute Book Indefinite Archive

Scales of Fees & Charges Five Years Management

Accounts Indefinite Archive

Receipt Books Six Years VAT

Bank Statements/Deposit Books Last Completed Audit Year Audit

Bank Paying-in Books Last Completed Audit Year Audit

Cheque Book Stubs Last Completed Audit Year Audit

Invoices Six Years VAT

VAT Records Six Years VAT

Insurance Policies While Valid Management

Deeds Indefinite Audit/Management

Planning applications 2 years

Note: Teignbridge District Council are the planning authority and hold all the planning records

Review of Policy

This Policy was approved by Kenn Parish Council at its meeting on 21^st January 2003 and will be reviewed annually

Reviewed and updated 10^th January 2006

D J Madge

Clerk to the Council

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